Steps to Create a Business Startup Budget.
One of the most important tasks the new business owner must tackle is to create a budget for the new company, so you can see expected income and expenses and cash needs. Your budget is also a key component of your startup business plan.
Since you have no past information to go on, you must create the budget using your best guess on income and expenses (otherwise know as a profit and loss statement).
This “how to” will focus on business with an inventory of products but it will also discuss a service business with no products.
Before you begin, consider why you need to spend the time to create a budget. Even if you don’t need bank financing, creating a budget is still a valuable exercise for any new and continuing business.
Business Startup Budget – Step by Step
Step 1 – What do you need “day one” of your business?
Begin by determining what you will “day one” of your business, in order to open the doors (or take your website live) and begin accepting customers. A start-up budget can be broken down into four categories (depending on your situation, some of the categories may not apply to your business.) The first category is fixed assets (facilities and equipment) needed to set up your location; the second category is other startup costs.
This section includes lease security deposits, furniture and fixtures, tenant improvements, and signage.
Equipment, including office furniture, computers, and equipment and production and shipping equipment and machinery.
Continuing with start-up costs:
Materials and supplies, for your office and production areas and a supply of start-up advertising and promotion materials.
Other costs, like initial attorney and accounting set-up fees, licenses and permits, insurance deposits, and fees to set up your business type.
Include items you are contributing to the business, like a computer and office furniture. Note these items so you can get credit for them as collateral.
Step 2 – What are your monthly fixed and variable expenses?
Gather information on your fixed expenses each month. These are expenses that don’t change, and aren’t dependent on the number of customers you have. Here is a list of the most common monthly fixed expenses:
Then add variable expenses. These are expenses that will change with the number of customers you work with every month. These might include:
It will be easiest to get a cost per unit sold for the next step.
Step 3 – Estimate Monthly Sales
This is probably the most difficult part of a budget, because you don’t know what sales will be for a new company. You might want to do three different sales projections:
Include a calculation of collections percentage
To be realistic in your budgeting, you must assume that not all sales will be collected. Depending on the type of business you have and the way customers pay, you might have a greater or smaller collections percentage.
Include a collections percentage along with your estimate of sales for each month. For example, if you estimate sales in Month One to be Rs 50,000 and your collection percentage is 85%, show your cash for the month to be Rs 42,500.
Calculate variable costs of sales for each month based on sales for the month. For example, if your estimated sales for a month are 2,500 units and your variable costs are Rs 5.50 per unit, total variable costs for the month would be Rs 13,750.
Add monthly variable costs to monthly fixed costs to get total monthly costs (expenses). You might want to calculate your break-even point to include with your budget.
Step 4 – Create a cash flow statement
Combine by combining total costs with total sales and collections for each month. The monthly totals will look something like this:
The Rs 2,150 represents your total cash balance for the month, not your profit.
By changing your sales figures using the three scenarios above, you can see the result in your cash balance at the end of each month. This cash balance can give you information about your cash needs and how much you might need to borrow for working capital.